Email on Windows

What version of Windows do I have?

Okay, first we need to know what version of Windows you have on your computer. You will find the start button in the bottom left of your screen.

If you’re on Windows XP, your start button will look like this:
windowsxp

If you’re on Windows Vista, your start button will look like this:
windowsvista

If you’re on Windows 7, your start button will look like this:
windows7

If you’re on Windows 8, your start button will look like this:
windows8(no button)

If you’re on Windows 8.1, your start button will look like this:
windows8

If you’re on Windows 10, your start button will look like this:
windows10

Windows XP or Vista

If you’re on Windows XP or Vista, we’d suggest using Mozilla Thunderbird, an advanced but somewhat friendly email client.

Windows 7, 8, 8.1 and 10

If you’re on Windows Vista, 7, 8, 8.1 or 10, we’d suggest either using (for more experienced users) or (for less experienced users).
To install Windows Live Mail, click the link above, agree to the security prompts then “Choose the programs you want to install”, uncheck all the options apart from Live Mail.

 

Setting up Mozilla Thunderbird

Follow this tutorial if you have decided to use Mozilla Thunderbird

Once you have followed the link above and clicked “Free download”, open/run the file that has just been downloaded (it might take a minute to finish!). Click “Yes” if a User Account Control alert appears. Press next, next again and then install. Press finish once done.

You should now have a window like below:

thunderbirdusetheirown

Click “Skip this and use my existing email”.

You will then be taken to this window which is seen below…

login1

Where it says “Your Name:” you will need to put your own personal name eg ComputerBits Support, this will be what your account is known as after it has been setup.

Next where it says “Email Address:” you will need to put your email address that you wish to set up, in this case we use tech@cbits.net.

In the box below that where is says “Password:” you will need to enter the password for your desired email.

Now click the continue button, this will take you to another window as seen below…

login2

If you would like to use IMAP, which is recommended, tick the box next to “IMAP”. If you would like to use POP3 then tick the box next to “POP3”.

Now you need to click manual config as you’ll need to change a few things.

This will then take you to this next window that allows for advanced configuration…

login3

Now make sure that the hostname corresponding to both the incoming and outgoing server is mail.Domain  where Domain is your domains name, for example i have used mail.cbits.net as the domain is cbits.net.

Then make sure the other settings for the incoming and outgoing servers are the same as in the picture shown above.

Make sure “none” is selected for the type of SSL for the outgoing server.

Lastly change the username for both the incoming server and the outgoing server to your own email, for example we have used tech@cbits.net.

Once that is all done click “Done”.

Once pressed the screen shown below may pop up simply tick the box that says “I understand the risks” and then click done.

login4

Congratulations, your email is now set up just press the “Get Messages” button in the top left corner and you’ll start to receive your emails.

 

Setting up Windows 10 Mail (Only for Windows 10)

Follow this tutorial if you have decided to use windows 10 mail

Windows 10 mail will come pre-installed on any windows 10 machine and therefore no download will be needed.

Open Windows live mail by clicking the start menu and searching ‘mail’ then selecting Windows 10 Mail.

mail

If you don’t have any accounts set up within Windows 10 Mail you should see this window: Click ‘Add account’.

mail1

Scroll down this list and select ‘Advanced Options’ as shown below, then chose ‘Internet Mail.

mail2

You will then be greeted with this new window…

mail3

If you wish to set up IMAP then follow then follow the next setup instruction, if you wish to set up POP3 then skip to the POP3 setup section.

IMAP Settings:

Email address: Enter your email address here [tech@cbits.net]

Username: Enter your email address [tech@cbits.net]

Password: Your email password here. This is case sensitive

Account name: Whatever you wish to name your account [Work]

Send your messages using this name: A familiar name so recipients will know who the email has come from e.g [ComputerBits Support]

Incoming email server: mail.after the @ of your email address. [mail.cbits.net]

Account type: IMAP4

Outgoing (SMTP) email server: Same as Incoming mail server.

Once all that is entered you will see four ticket boxes at the bottom as seen in the picture below…

mail3.5

Outgoing requires authentication: Ticked

Use the same username and password for sending emails: Ticked

Require SSL for incoming emails: Ticked

Require SSL for outgoing emails: Not Ticked

 

POP3 Settings:

For POP3 follow the same steps for IMAP until you get to the window where you enter your details. At this point you will have to enter this information instead:

Email address: Enter your email address here [tech@cbits.net]

Username: Enter your email address [tech@cbits.net]

Password: Your email password here. This is case sensitive

Account name: Whatever you wish to name your account [Work]

Send your messages using this name: A familiar name so recipients will know who the email has come from [ComputerBits Support]

Incoming email server: mail.after the @ of your email address. [mail.cbits.net]

Account type: POP3

Outgoing (SMTP) email server: Same as Incoming mail server.

Once all that is entered you will see four ticket boxes at the bottom as seen in the picture below…

mail3.5

Outgoing requires authentication: Ticked

Use the same username and password for sending emails: Ticked

Require SSL for incoming emails: Ticked

Require SSL for outgoing emails: Not Ticked

 

Setting up Outlook

Follow this tutorial if you have decided to use Outlook

You will then need to open outlook by typing outlook into the search bar and clicking on the first application.

Once clicked then this window below should show:

outlook2

Click the yes tick box and then click next. This will then take you to the next window.

outlook3

The first thing you want to do is enter your name in the “Your Name” text box and then the email address you are trying to set up in the “email address” box. Next you want to fill in both password boxes with the password of your email address. This saves time later on…

Once you have done that click the “manual setup or addition server types” and then click next.

Once you’ve done that you’ll be greeted with the window…

outlook4

simply check the “POP or IMAP” button and then click next.

This will then bring up the last page which is the page that allows you to set up your account.

outlook5

First you will want to enter your name in the designated box, for example ComputerBits Support

In the next box you will have to enter your email, in the example, i have used tech@cbits.net

Now for the server information, the first box labelled account type asks whether you want POP3 or IMAP, (IMAP is recommended).

The next is the incoming mail server, this will be mail.Domain where Domain is your email account domain for example my email is tech@cbits.net so my mail server would be mail.cbits.net

Input the same server for the outgoing server.

Next you need to enter your logon information, the first box labeled username is your email address that you entered earlier.

The next is the password for the email address you are setting up.

Lastly, click next, and your email address is now set up.